ARMA-NL Corona update

COVID-19: Information for researchers, grant advisors, project controllers and project managers regarding changes of deadlines and information for ongoing projects. Click on the links below to go directly to the relevant paragraph:

 

coronavirus

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Horizon 2020 running projects

The Commission has published a FAQ on the COVID-19 pandemic. You can find the EC statement here. New FAQs on H2020 calls and grants were published on the 10th of May 2020.

Making use of Art. 51 (Force Majeure):

The Art. 51 implication deals with eligibility of costs during a force majeure situation (like the Corona outbreak); it provides the ability to claim costs for e.g. unattended meetings/experiments that have to run twice. If you are able to alternate incurring costs (e.g. cancellation insurance for travel) you are obliged to go through that route first.

Prolongation of the project via amendment

As stated in the EC’s FAQ Brussels offers the possibility to prolong your project up to 6 months. A prolongation longer than 6 months will be decided upon on a case by case base. In order to make use of this option, one should be aware of the fact that no additional funding will be given to the projects. In other words: the project can get more time, but no extra funds from Brussels.

In order to request prolongation of the project, you will have to request an amendment.

Reimbursement of costs of personnel

Will the EU contribute to the salaries of researchers working in a Horizon 2020 action for the time they could not work due to the COVID-19 confinement measures (for actual costs grants)?

Horizon 2020 grants can only provide EU funding for the hours actually worked in the action; either in the premises of the participant or on teleworking.

However, if the employee cannot telework during the mandatory confinement period set out by national or regional authorities, that period would qualify as a special absence.

Beneficiaries applying option 2 – individual annual productive hours – to calculate the hourly rates are entitled to remove from the calculation of the annual productive hours all absences of the employee, including the unworked period of confinement. As a result, the number of annual productive hours of the person would decrease in this year and the hourly rate charged by the participant to the Horizon 2020 action would increase. By these means, the Horizon 2020 grant may contribute to the costs of unworked confinement time in proportion to the time worked by the employee in the Horizon 2020 action.

Participants usually applying option 1 – 1720 hours – or option 3 – standard annual productive hours – may opt to apply option 2 in this year to benefit from this possibility. If not all the employees of the participant were subject to unworked confinement periods, the participant may apply option 2 only for the types of personnel subject to those periods. It may keep its usual option (1 or 3) for the rest of its staff; for example employees who could telework.

Option 2 is not available for beneficiaries calculating monthly hourly rates. Those beneficiaries would have to change to annual hourly rates for the financial year 2020 if they want to take advantage of this possibility. In addition, we recall that beneficiaries must apply the same approach for all personnel costs declared for a financial year for all their ongoing H2020 grants.

Personnel costs must fulfil the general and specific eligibility conditions set out in Article 6(2) of the H2020 model grant agreement, including that they must be actual (i.e. borne by beneficiaries). Therefore, any amount which has been partly or totally reimbursed from other sources (e.g. short-time work scheme, social security or public schemes), must be deducted from the annual personnel costs when calculating the hourly rate.

Please be aware of the implications of continuation of your project and (most likely) facing delays; there will be no additional funding for your project.

You can find the annotated model grant agreement here for more information: https://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf

There is no strict step by step directive, but ARMA-NL strongly advises you to:

  1. Make a risk analysis of the (foreseen potential) impact and affects on matters like project implementation, planning (overall delay?), trial execution and delivery of the project results;
  2. Contact your PO (project coordinating team task to communicate with Brussels) and inform him/her on the risk analysis, discuss the best solution for your project;
  3. Always confirm via e-mail and EC portal;
  4. Keep overview of the impact on your project, keep updating your risk analysis and keep informing your PO;
  5. Once things turn for the better, quantify the actual impact and effects on your project (+budget), adjust your mitigation strategy (contingency plan). Discuss with PO and confirm.

COVID-19 consequences for EC Marie S. Curie Actions (MSCA) projects and related activities:

https://ec.europa.eu/research/mariecurieactions/news/corona-virus-impact_en

Additional possibilities for H2020 MSCA actions (taken from the EC FAQ – see link in Horizon 2020 running projects):

  • Beneficiaries are reminded that periods in which a researcher was absent for 30 consecutive days or less (for reasons other than normal annual leave) can STILL be charged to the action and the costs will be eligible.
  • Moreover, the budget is flexible on the use of the amounts received. Research, training and networking unit costs should be used primarily for the research, training and networking activities planned in Annex 1. Yet, beneficiaries may allocate some of these amounts to help maintaining the salary of the researchers that are prevented from implementing the action due to the Covid-19 situation.

COVID-19 consequences for COST Actions:

https://www.cost.eu/who-we-are/about-cost/coronavirus-covid-19/

Horizon 2020 proposals:

DG RTD has published a postponement for a number of calls. A continuously updated overview of all changes can be found here: European Research Area (ERA) Corona Platform.

Given the unprecedented and exceptional nature of the current crisis please note that the submission deadline for the topics:

SC1 - Health:

has been extended to 04/06/2020 17:00:00 Brussels time.

FET

Call H2020-FETFLAG-2020-02 to July 2nd 2020 (was May 7th 2020)

FETFLAG-04-2020: Quantum Flagship - ERA-NET Cofund

Call H2020-FETPROACT-2020-01 to June 18th 2020 (was April 22 2020)

FETPROACT-09-2020: Neuromorphic computing technologies

Call H2020-FETHPC-2020 to June 18th 2020 (was April 22 2020)

FETHPC-04-2020: International Cooperation on HPC

The deadline of the call FETOPEN-01-2020-01 May 13th 2020 is not expected to change.

ICT - LEIT

Call H2020-ICT-2020-02 to June 18th 2020 (was April 22 2020)

 

Call H2020-DT-ICT-2020-01 to June 18th 2020 (was April 22 2020)

 

Other programmes: Link

For more information keep a close eye on the European Research Area (ERA) Corona Platform:

Horizon 2020: ERC (European Research Council):

Grant management activities are continuing as usual, although it is not excluded that certain technical and/or IT access constraints might affect our response timeline. The competent central services are doing their best to minimise the impact.

Panel evaluations of proposals are currently being organised remotely.

The deadline for the ERC-PoC is postponed to the 7th of May.

For the moment, ERC does not anticipate any other delays with upcoming evaluations or application deadlines.

https://erc.europa.eu/news/coronavirus-business-continuity-measures-erc

The most up-to-date information from RVO (Rijksdienst voor Ondernemend Nederland, Netherlands Enterprise Agency) regarding the calls is published under the following link:

LinkedIn

Erasmus+ proposals:

As a result of difficulties experienced by applicants due to the coronavirus outbreak, the deadlines for submission of applications to the actions below have been extended to the following dates:

  • 21 April 2020 (17h00 Brussels time) for all Erasmus+ Sport Actions (Collaborative partnerships, Small collaborative partnerships, Not-for-profit European sport events). Applications to be sent to the Education Audiovisual and Culture Executive Agency.
  • 23 April 2020 (12h00 Brussels time) for Key Action 2 Strategic Partnerships for School Education (KA201), Strategic Partnerships for Vocational Education and Training (KA202), Strategic Partnerships for Higher Education (KA203), Strategic Partnerships for Adult Education (KA204), School Exchange Partnerships (KA229).
  • 7 May 2020 (12h00 Brussels time) for Key Action 1 Mobility of individuals in the field of youth – Round 2
  • 7 May 2020 (12h00 Brussels time) for Key Action 2 Strategic partnerships in the field of youth
  • 7 May 2020 (12h00 Brussels time) for Key Action 3 Youth Dialogue Projects – Round 2
  • 26 May 2020 (17h00 Brussels time) for the Erasmus Charter for Higher Education (applications to be sent to the Education Audiovisual and Culture Executive Agency).

In addition, the deadlines for submission of applications to the European Solidarity Corps actions below have been also extended to the following dates for the same reason:

  • 7 May 2020 (12h00 Brussels time) for Volunteering projects
  • 7 May 2020 (12h00 Brussels time) for Traineeships and jobs
  • 7 May 2020 (12h00 Brussels Time) for Volunteering Partnerships (specific agreements for 2020 under the FPA 2018-2020)
  • 7 May 2020 (12h00 Brussels time) for Solidarity Projects

More information from the European Commission: Link

More information from the National Agency: Link

FAQ from national Agency: Link (in Dutch)

COST proposals:

The 2020 COST Open Call (OC-2020-1) will be postponed by 6 months and will now close on Thursday 29, October 2020 instead of Wednesday April 29, 2020. The decision to postpone the call has been taken to enable researchers the necessary time to develop their proposals in light of the global disruption caused by the pandemic.

https://www.cost.eu/news/open-call-collection-date-postponed-until-october-2020/

EIT-Health proposals

EIT Health Business Plan 2021 Calls for Proposals extended deadlines: 8 July 2020

https://eit.europa.eu/our-activities/opportunities/deadline-extended-eit-health-business-plan-2021-calls-proposals

https://eithealth.eu/wp-content/uploads/2020/03/BP-2021-Deadlines-Update-EIT-Health.pdf

NIH proposals and projects:

Website on Coronavirus Disease 2019 (COVID-19): Information for NIH Applicants and Recipients has a list of available resources.  The resources include links to NIH Guide Notices and FAQs as well as information provided by the CDC and the WHO. 

https://grants.nih.gov/grants/natural_disasters/corona-virus.htm

NIH extramural office is regularly publishing news related to applications and projects during COVID-19 outbreak also via their newsletter and an Open Mike blog (Dr. Michael Lauer is NIH's Deputy Director for Extramural Research). You may subscribe to regular updates here.

A quick overview of the measures is summed up in the Overview presentation (Powerpoint) (6 Apr 2020)

 

Dutch grants:

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NWO proposals:

General website on Corona measures of NWO

In line with the extended national measures to prevent the spread of the coronavirus, NWO has drawn up guidelines for the primary process. An update has been available since last Friday (April 3). The guideline is based on the information known to date and that the applicable government measures will expire on 28 April. If the measures are extended, NWO will revise the guideline. In the week preceding this, NWO will assess whether further extension is necessary.

Some terms have been extended further, also for project documentation, for example. NWO is also working on a protocol for online interviews (no data known yet). There are no concrete statements about the upcoming NWA, Veni and Vidi calls yet, but NWO takes into account that the planning for these programs may change due to overlap with delayed rounds. Gravity and NWA fall under "complex instruments", which in principle resume one month after government measures have been lifted. However, this does not preclude the calls from being postponed later.

NWO Ongoing projects:

NWO created a FAQ with some answers to consequences of project delays and extensions,. Although flexibility is a leading principle, and costs for annulation can be eligible when properly documented, it remains unclear whether compensation can be offered above awarded grant amount for extra costs due to extension of the work

ZonMW proposals and projects:

Grant applications
New subsidy rounds will not open until April 13. The situation will be reassessed at the beginning of April and a possible additional decision will follow.
All outstanding grant calls with a submission date in March and April are postponed by 2 months. The submission dates will be adjusted as soon as possible.

Ongoing projects
The deadline for submitting progress and final reports is extended by 3 months. Where necessary, a budget neutral extension can be requested. Do you have any questions about this? Please contact the relevant program manager.

For more information and some exceptions please visit the this page.

NUFFIC:

Nuffic also has a page where you can read about the impact of the coronavirus (COVID-19) on education and on the services of Nuffic.

RVO (Netherlands Enterprise Agency):

The Netherlands Enterprise Agency also has some dedicated websites with information regarding COVID-19

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Novel funding opportunities related to COVID-19:

RVO:

SET: Additional funding for COVID-19 (SET COVID-19)

Providers of care or support who want to make extra use of remote digital care for people at home around the corona crisis may qualify for the extension of the SET scheme. This extension provides digital applications intended for clients or their caregivers.

https://www.rvo.nl/subsidie-en-financieringswijzer/stimuleringsregeling-ehealth-thuis-set/uitbreiding-set-covid19

NWO/ZonMW:

NWO has also announced a number of new funding options for Corona-related research.

The ZonMW COVID-19 Programme (second wave) has three areas of focus: 1) Predictive diagnostics and treatment, 2) Care and Prevention and 3) Social Dynamics. The funding call has been opened for the first and second lines. Deadline: 14 May, 14.00 Hours. The grant call for focus area Social dynamics and the policy will be published on 6 May.

European Commission:

 

Bill and Melinda Gates foundation:

Bill & Melinda Gates Foundation, Wellcome, and Mastercard Launch Initiative to Speed Development and Access to Therapies for COVID-19

COVID-19 Therapeutics Accelerator will coordinate R&D efforts and remove barriers to drug development and scale-up to address the epidemic. The Bill & Melinda Gates Foundation, Wellcome, and Mastercard today committed up to $125 million in seed funding to speed-up the response to the COVID-19 epidemic by identifying, assessing, developing, and scaling-up treatments.

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More information:

  • Our sponsor ResearchConnect also has a dedicated Corona page with news and funding opportunities:
  • Neth-ER: Netherlands House of Education and Research in Brussels also has an overview page

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Do you have more information or an update please let us know and send an email to info@armanl.nl, Thank you!

Page is updated on 13-05-2020

 

Frequently Asked Questions

Q: Will my ongoing H2020 project get an extension automatically?

Asked by armanl on Mon, 03/30/2020 - 14:38. 2 people subscribed to this question.

Answers (1)
armanl
Mon, 03/30/2020 - 14:39
A: No, this should be discussed with your Project Officer.
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